General Data Protection Regulation (GDPR)
Your Data and Your Data Protection Rights
The Kings BC Committee has overall responsibility for data protection compliance in our organisation. As a small sports club we are not legally obliged to appoint a Data Protection Officer. We do, however, comply with all legal requirements to protect personal data.
The type of personal information we collect
We collect and process the following information about our members:
Personal identifiers, contacts and characteristics (name and contact details, including your email address).
Date of Birth if under 18
Contacts for emergency purposes only
How we get your data and why we have it
All of the personal information we collect (and process) is provided to us directly by you - via our membership application form. This form is either transmitted electronically to our membership secretary (typically via email) or received as hardcopy (handed-in or via the post). We use your data to manage our membership and to communicate information about club and bowls related activities.
We do not share your personal information with any third parties.
How we store your personal information
For as long as you are a member of Kings BC, your information is securely stored electronically on power-on password protected personal computers (and laptops). If you decide not to renew your membership, we erase any and all records that contain your personal information.
Your data protection rights
Under data protection law, you have rights including:
Your right of access
You have the right to ask us for copies of your personal information.
Your right to rectification
You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure
You have the right to ask us to erase your personal information.
Your right to restriction of processing
You have the right to ask us to restrict the processing of your personal information.
Your right to object to processing
You have the the right to object to the processing of your personal information.
Your right to data portability
You have the right to ask that we transfer the personal information you gave us to another organisation, or to you.
You are not required to pay any charge for exercising your rights.
If you wish to make a request or a complaint, we have one month to respond to you.
Our contact details
Please contact us if you wish to make a request or a complaint:
Your Image Rights and Consent
Taking photographs of people is a contentious issue and for some it may be looked upon as an invasion of privacy. At Kings BC, we take Privacy and Data Protection very seriously and do everything within our power to respect people's rights. However, in today's social world, almost everyone has easy access to a camera (typically as a feature of a mobile phone) and chances are that people will at some time be photographed without their knowledge.
In the UK, as long as you are not trespassing on private property and not deliberately harassing someone, there is no law preventing people from taking photographs in public. Furthermore, police have no powers to stop them filming or photographing an event (or even police personnel themselves).
If you find yourself in an image that is published on social media - that we control - and wish to have it removed, please email the club secretary and the club's webmanager with details of the image(s) and we will do our utmost to respond within 2 weeks.
Fact Check: Avon and Somerset Police Website
Fact Check: Metropolitan Police